When an assessment is published, the Risk Monitoring Alerts tool can be used to inform you if it contains any specific substance hazards or if any after control ratings are above an accepted level. This tool can help to stop high risk assessments from being signed off unnoticed as the alert creator will receive an alert email to inform them of the alert being triggered.

The alerts created will monitor a location and its sub-locations. So in theory, if you create an alert at the very top location in your company tree structure, then all locations in your business will be monitored.

To get to the Risk Monitoring Alerts area, first click the Settings option in the main menu on the left hand side of the screen.

(Please Note: If you do not see the Settings option, it means you do not have permission to access the monitoring alert settings.)

Next, click on Risk Monitoring Alerts.

To start a new alert, click on the Create Alert button.

When the Create Alert window appears, choose a Location. The location you select (and the locations below it) will be monitored for the parameters you set in the alert.

Next, give your new Alert Title. Something that’s self-explanatory will help to identify it in the list of created alerts later.

To turn an alert on or off, set the Active switch accordingly.

If you want a published assessment containing the alert criteria to contain an ‘Approval Required’ watermark across each page, turn on the Approval Required switch. (This will allow you to review the contents of the assessment before it is officially published and signed off.)

Please Note: If you have published an assessment that has ‘Approval Required’ across the middle of it, you will need to ask the person that requires the approval to publish it on your behalf. The email address of this user will be in the header of each page of the published assessment.

You can monitor before and/or after controls of any hazards contained within assessments published, as well as specific substance hazard criteria.

If you choose to set either of the Risk Before Controls or Risk After Controls values here, and an assessment is then published containing a matching (or higher) value before/after control rating on the assessment's front page summary, the alert will be triggered.

If you want to be informed of a certain substance hazard being used in an assessment, you can click the corresponding CHIP/GHS hazards that require monitoring. Again, if an assessment is published and it contains a substance hazard you are monitoring, the alert will be triggered.

Once your alert has been created, click the Save button.

To delete an existing alert, click the Bin icon on the left side of the alert, and to edit an existing alert, click on the Edit icon. 

To Activate or De-activate an alert, first click the alert’s Edit icon, and then click the Active switch to turn it off.

Our Advice: If you want to add alert criteria for both hazard ratings and hazard together, it is advisable that you create two separate alerts – one containing the hazard icon(s), and another containing the before/after ratings. This may help later on if you want to de-activate one set of alert criteria, while the other remains active.