Please Note: To modify the details of a substance, you must have the correct system permissions.
You can modify the details of a substance from within the My Substance Inventory. Changes to substances here will be adopted whenever the substance is used in an assessment after being changed.
First, go to the My Substance Inventory section of the system by clicking the Substances option in the main menu.
Next, locate the substance you wish to modify. When you have found it, click the Substance’s Actions button, and click the View Substance Details option.
When in the Substance Details area, click on one of the substance sections to change them:
Internal Information – Here you can add substance Trade Names, Internal information and add an Internal Code. You can also add up to 10 substance Suppliers by clicking on one of the Select Supplier links and selecting a supplier from the available list.
Transport Information – Here you can add the substance’s Transport Labels by nominating its Transport Code. To do this, click the Add Transport Code button and select the code you wish to use. The associated transport labels will be set to the substance.
Hazard & PPE Labelling – Here you can nominate the hazard symbolisation, either CHIP or GHS, by clicking the tick box of the icons you wish to use. You can also nominate optional PPE icons as well.
Phrases/Statements – This area is identical to the Regulatory Statements section of the previous lesson, Editing Substances From Within An Assessment. Here you can modify which phrases and statements appear against the substance, and you can modify any phrases/statements that contain the phrase ??please see SDS??.
Spillage, Storage and Waste – Here you can set the default Spillage, Storage & Waste content. Just type in the details you want to add as default. You can use the editor to format the text, add colour, images, tables etc. Once you have added this information and saved it, it will be added to an assessment using this substance by default.
Work Exposure Limits (WELS) – Just like the Spillage, Storage and Waste section, you can modify this information to add a default entry to an assessment when this substance is added.
Usage – This section displays where the selected substance is currently being used. This is displayed in two sections, Locations Used in and Assessments Used In. Clicking the Edit Substance in Locationicon next to a location will allow you to set substance quantities against that location. Clicking the View/Edit icon next to and assessment will take you to the assessment wizard for that assessment.
History – This section lists when this substance has been added/removed from locations. It also shows the user’s name that added/removed it.
Revisions – This area lists all revisions of SDS for that substance.
Please Note: If you make any changes to the substance details, please ensure you use the associated Save button to save your modifications.
Please Note: Any changes made to substances will only affect a substance added to an assessment AFTER the change. The substance details in assessments Before the change will NOT be changed.
If at any time you wish to restore the original information set against a substance, simply click the Auto populate SDS Details button.
Next, you will be able to choose to add either CHIP or GHS data.
Choosing a regulation will restore the substance to its original version from the Sevron SDS Library.